01
Start in the Concept column
Capture every idea - theme, audience, budget range, dream speakers - as individual cards. Attach reference images and mood boards directly to cards so nothing lives in a lost email thread.
// Event Planning
Every detail, one board.
From first concept to post-event wrap-up, track venues, speakers, and marketing in a single visual workflow. The event planning template that keeps your entire team aligned.
Concept
3Define event theme and target audience
Marketing
Set preliminary budget and ticket pricing
Venue
Identify potential keynote speakers
Speakers
Planning
2Book venue and negotiate catering contract
Venue
Confirm speaker line-up and travel arrangements
Speakers
Logistics
3Coordinate AV setup and stage design
Venue
Launch ticket sales and social media campaign
Marketing
Arrange sponsor booth placement and signage
Marketing
Day-Of
2Run sound check and final walkthrough
Venue
Brief volunteers on registration desk workflow
Speakers
Wrap-Up
2Send attendee feedback survey
Marketing
Reconcile expenses against approved budget
Venue
02
Move cards through Planning and Logistics
As decisions get made, drag cards right. Use labels like Venue, Speakers, and Marketing to filter by workstream and spot which area needs attention.
03
Track Day-Of tasks in real time
On event day, the board becomes your live command center. Assign cards to team leads and watch them move to Done as each task completes - no walkie-talkie check-ins needed.
04
Close out in Wrap-Up
After the event, move remaining cards to Wrap-Up. Log lessons learned in card comments so next year your team starts with a head start, not a blank board.
01 How does this template help with event planning?
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It breaks the event lifecycle into five stages - Concept through Wrap-Up - so every task has a clear home. Labels let you filter by workstream (Venue, Speakers, Marketing) and the real-time sync means your entire planning committee sees updates the moment they happen.
02 Can multiple people manage the same event board?
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Yes. Flux supports real-time collaboration with live card updates. Assign cards to specific team members, and everyone sees who owns what. Role-based access lets you give vendors viewer access without editing rights.
03 What if I need to undo a mistake on the board?
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Flux has built-in undo so you can reverse any card move, edit, or deletion instantly. Combined with the activity log, you always know who changed what and when.
// Start planning
Your event, under control.
No credit card. Coordinate venues, speakers, and logistics with real-time sync and drag-and-drop.