01
Log every purchase order in Ordered
When you place an order, create a card with the item name, quantity, supplier, and PO number. Attach the purchase order PDF so your receiving team knows what to expect.
// Inventory Management
Every item, accounted for.
Track purchase orders, shipments, and stock levels in one visual board. See what is ordered, what is in transit, and what needs restocking - before stockouts happen.
Ordered
3USB-C docking stations - 50 units from Anker (PO #4821)
Priority
Ergonomic keyboard batch - 30 units from Logitech
Reorder
Holiday gift boxes - 200 units from custom supplier
Seasonal
In Transit
227-inch monitors - 20 units, tracking #UPS-7294831
Priority
Standing desk converters - 15 units, ETA Friday
Reorder
Received
2Wireless mice - 100 units received, quality check passed
Reorder
Webcam shipment - 40 units, 2 units damaged in transit
Priority
Stocked
2Laptop stands - 85 units in warehouse, bin A-12
Reorder
Noise-canceling headsets - 60 units shelved, bin C-04
Priority
Low Stock
2USB-C cables - 8 remaining, reorder threshold is 20
Reorder
Branded notebooks - 5 remaining, seasonal item
Seasonal
02
Track shipments through In Transit
Move cards to In Transit once the supplier ships. Add tracking numbers and ETAs in the card description. Due dates trigger reminders if a shipment is late.
03
Verify and stock received items
When items arrive, move cards to Received for quality inspection. Use checklists to verify quantity, check for damage, and confirm packaging. Once verified, move to Stocked with the warehouse bin location.
04
Monitor Low Stock to prevent stockouts
Cards in Low Stock are your reorder signals. Label items as Priority, Reorder, or Seasonal to distinguish urgent replenishments from planned restocks. Move cards back to Ordered when the PO is placed.
01 How does this template help prevent stockouts?
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The Low Stock column acts as your visual reorder trigger. When items drop below your threshold, move them to Low Stock. The column is impossible to ignore - unlike a buried spreadsheet row - so your team catches shortages before they become backorders.
02 Can I track multiple warehouses or locations?
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Yes. Use labels to tag items by location or create separate boards for each warehouse. Flux's multi-board view lets you see all locations side by side, giving you a cross-warehouse snapshot without switching between tabs.
03 How do I handle damaged or returned items?
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Log damage notes in card comments when items arrive. Use the undo feature if a card was moved to Stocked prematurely. Attach photos of damaged items directly to the card for supplier claims and insurance documentation.
// Start stocking
Your inventory, under control.
No credit card. Track orders, shipments, and stock levels with real-time sync and visual workflows.